[joeroberts]

ok I well start with the Image you posted that has not been completed as of yet is is part I am working on(Parts in progress).


As for the mail server you need to set that part up in admin->Site Settings->email Settings


As for the making site Private that is Still done in Admin->Site Settings
Private Tracker Mode:
Sets the Tracker to Private, this way NO ONE can View the Content unless they are a Member.


You can turn off Force email Confirm from the same place
Force email Confirmation:
Force a User to Confirm their email Address before they can use the Site.as for advancing people it is best to do this from admin pannel
Admin [User] ->User Management
As for the Pass key make sure that you have one set in your Profile User->Edit Profile->Board Preferences Down at the Bottom

Hope this helps